BasWare Purchase to Pay Automation Software

BasWare provides a complete software suite that automates the entire procurement process – from need to payment. Our Electronic Business product suite includes Purchase Management, Invoice Processing and Business Transactions as well as value-added modules Order Matching, Recurring Invoice Matching and Document Archiving.

Together these applications provide a unique financial management tool that removes the need for paper workflow and complex approval cycles. This enables companies and organizations to reduce costs and achieve full control over the entire need-to-payment process.

BasWare Product Family

BasWare’s product line includes software solutions for e-procurement, invoice processing and document arching.

• Invoice Processing
• Purchase Management
• Document Archiving

 

BasWare Invoice Processing software

Invoice Processing is a web browser based package that encompasses the electronic scanning, capture, matching, routing, checking, allocation, approval and transfer to the accounting system of invoices. The system can process invoices that are already in electronic formats, including EDI, as well as paper-based invoices. All materials and information related to an invoice are collected during its email circulation, creating a complete and easily accessible electronic invoice archive. BasWare Invoice Processing removes the manual and time consuming aspects of invoice processing, enabling faster processing that helps to improve business efficiency and visibility.

BasWare Invoice Processing is the ideal solution for companies striving towards paperless accounting and financial management. Using BasWare's Invoice Processing system, invoices can be scanned and routed between the financial department, reviewers and authorisers using the company’s existing e-mail. The system enables the controlled transfer of all invoice data in electronic format.

BasWare Purchase Order Management software

Approximately 40% of purchases in any organisation are not production related items. The BasWare Purchase Management web browser based system offers an easy to use package for efficiently managing and coordinating these often incidental and non-recurring purchases.

Savings in both time and money are achieved through email circulation of purchase requisitions and through automatic direction of purchases through contracted suppliers. All documents related to a purchase can be archived in the system to enable easy access for monitoring and further analysis. Immediate availability of information on funds tied to purchases increases the efficiency of financial cash management and enables accurate real-time budgeting.

BasWare Document Archiving software

This system is a user friendly and effective way of efficiently handling documents electronically. The application is a scalable system able to support thousands of users that can be used within all organisations and is well suited to both private and public sector service branches.

Documents are scanned into the system and users are able to save, search and retrieve documents in electronic format, removing the need for paper based filing and storage. The web based interface enables users to access archived documents across the internet.

Further Information

 Automated Invoice Processing [PDF 146KB]
 BasWare Invoice Processing [PDF 88KB]
 BasWare Invoice Capture [PDF 397KB]
 BasWare Purchase Management [PDF 1.01MB]
 BasWare SAP Integration [PDF 77KB]
 BasWare eBusiness Solutions [PDF 370KB]

Other related Products and Services

Outsourced Invoice Processing

DCS can supply a full service for the outsource handling of

• PO receipt of supplier invoices
• Receipt of eInvoices
• Scanning of paper original copies
• Full logging of each transaction
• Cheque cashing and handling service
• Data extraction of both header and line items
• Validation of data for correct values, codes, etc
• Matching to purchase orders
• Exception handling
• Routing for approval using BasWare as a managed service on DCSs remote servers
• Fully proven integration of remote data with over 75 ERP and accounts systems
• Full management reports

This outsourced service can at a later stage be migrated to the clients own facilities with a phased and managed transfer of equipment, system configuration and even staff thereby giving a low cost, low risk project startup

FileStore Document Management Solution

FileStore can automatically archive your scanned invoices thereby eliminating the need to store paper copies of documents for the legal requirement of 7 years or more. FileStore can also route invoices, applications, orders and other document related information automatically between departments for approval thereby speeding up and tightly controlling internal business workflow.

FileStore

FileStore automatically captures EDI and other electronically submitted/created information including statements, invoice runs, reports and form printed letters and then compresses and archives them within the FileStore server.

b-Wize Invoice
b-Wize Invoice allows supplier invoices to be scanned into digital form and then header and line item information to be automatically extracted and fed into any back office accounts or trading system. The system is fully compatible with SAP, Oracle, Open Accounts, SQL and most other accounts, ERP or back office databases and also integrates with FileStore to allow images to be routed for approval.

Outsource Invoice Processing

If you do not wish to implement in house systems using b-Wize or BasWare to process your invoices and/or purchase orders then DCS can handle this as a fully outsourced service using these solutions via web browsers.

This can be implemented as a long term trial or as an immediate cost saving solution in order to deliver benefits without any capital expenditure.