BasWare Purchase Order Management Software

Cost savings in order procurement processes through e-Procurement

e-Procurement is a cost-effective way of controlling purchasing through purchase order management software. It is particularly suitable for the management and coordination of indirect purchases. Decreased purchase expenses, more efficient purchasing processes and automatic data collection improve the management of the entire supply chain.

BasWare Purchase Order Management is a new way to manage your organization’s purchase activities electronically. The system enables purchase requisitions by using a shopping basket function with the help of pre-defined product catalogues. This facilitates the requisition approval workflow as well as gives diverse routing possibilities for creating purchase orders and delivery confirmations. 

BasWare Purchase Management has been developed to enhance the efficiency of procurement-related routines in an organization. As a package application it is suitable for organizations in any line of business, without customer-specific tailoring. It is easy to use and can be implemented without lengthy staff training. BasWare Purchase Management incorporates the best practices in procurement today, allowing customers to rapidly improve and easily monitor their purchasing activities.

Benefits of using BasWare software for purchase order management

• User-friendly, easy-to-use interface
• Fast implementation process
• Extensive reporting function
• Easy maintenance of content management
• Checking the correspondence between order, delivery and invoice
• Distant, browser-based use of the system over the Internet
• Concentration of purchases to regular suppliers
  

 

Calculate your purchase order management savings:

Functional Features of BasWare Purchase Order Management software

Operating in real time, BasWare Purchase Management utilizes an organization’s e-mail at all stages of the purchase order process. The review and approval of requisitions and purchase orders take place via e-mail. Orders are automatically produced by the system and can be sent to the supplier via e-mail.

Create an order

Header data

Select supplier

The quote management feature includes essential functions for managing information concerning the requests for quotation (RFQ) and for document archiving. Requests for quotation can be automatically transferred to suppliers via e-mail.

Deliveries are registered on the system with the delivery confirmation functionality. Incomplete deliveries and claim compensations are marked in order to be able to evaluate the supplier performance.

Extensive reporting guarantees on-line monitoring of every transaction made through the system. Suppliers agreements, quotes, and other documents can be monitored and administered easily. The system is browser-based, enabling the purchase process to be managed over the Internet, regardless of geographic distance.

Supplier by product

Add line items

Forward to approver

Summary of the Functional features of BasWare Purchase Order software:

• Package application
• Quote management
• Multilevel approval process
• Requisition and purchase order
• Delivery confirmation
• Reporting
• Purchase instructions
• Product management
• Supplier management
•  User management
•  Interfaces:
• Budget API
• Order API
•  Middleware modules for legacy and ERP systems such as:
  • SAP R/3,
  • Oracle Financials,
  • Baan,
  • Agresso
  • Peoplesoft
  • BasWare Invoice Processing

Further Information

 Automated Invoice Processing [PDF 146KB]
 BasWare Invoice Processing [PDF 88KB]
 BasWare Invoice Capture [PDF 397KB]
 BasWare Purchase Management [PDF 1.01MB]
 BasWare SAP Integration [PDF 77KB]
 BasWare eBusiness Solutions [PDF 370KB]

Other related Products and Services

Outsourced Invoice Processing

DCS can supply a full service for the outsource handling of

• PO receipt of supplier invoices
• Receipt of eInvoices
• Scanning of paper original copies
• Full logging of each transaction
• Cheque cashing and handling service
• Data extraction of both header and line items
• Validation of data for correct values, codes, etc
• Matching to purchase orders
• Exception handling
• Routing for approval using BasWare as a managed service on DCSs remote servers
• Fully proven integration of remote data with over 75 ERP and accounts systems
• Full management reports

This outsourced service can at a later stage be migrated to the clients own facilities with a phased and managed transfer of equipment, system configuration and even staff thereby giving a low cost, low risk project startup

FileStore Document Management Solution

FileStore can automatically archive your scanned invoices thereby eliminating the need to store paper copies of documents for the legal requirement of 7 years or more. FileStore can also route invoices, applications, orders and other document related information automatically between departments for approval thereby speeding up and tightly controlling internal business workflow.

FileStore

FileStore automatically captures EDI and other electronically submitted/created information including statements, invoice runs, reports and form printed letters and then compresses and archives them within the FileStore server.

b-Wize Invoice
b-Wize Invoice allows supplier invoices to be scanned into digital form and then header and line item information to be automatically extracted and fed into any back office accounts or trading system. The system is fully compatible with SAP, Oracle, Open Accounts, SQL and most other accounts, ERP or back office databases and also integrates with FileStore to allow images to be routed for approval.

Document Scanning Services

DCS provide a full range of document scanning, forms capture, mail processing and invoice handling outsourced services for when you wish to outsource all or part of your existing business process