b-Wize PENSION FUND

b-Wize PENSION FUNDS is the ideal response to reading-in of documents for health insurance and pension fund institutions.

Functions

Health insurance institutions have to manage various documents that modify, complete and balance members' files. This sector is in particular need of solutions that simplify the flow of information in the form of member electronic files.

The b-Wize business solution includes:

• Scanning of paper documents
• Automatic analysis and sorting of scanned documents
• Intelligent information extraction (with a combination of ICR, OCR and full-text recognition engines)
• Secure flow of customer files and images via a customized business workflow
• Archiving of scanned documents in compliance with the Z42-013 standard.

This business solution can be interfaced with all the EDM and CRM information systems and software used in the pensions sector.

Documents processed

• Contribution payment request forms
• Annual salary declarations
• Personnel modification declarations
• Payment methods (cheques, deposit slips, payment slips)
• Incoming mail

Benefits

• Real-time follow-up of members' situations and regular updates of contributor or pensioner files
• Reliable and secure management compensation, reimbursements and pensions: b-Wize ensures the protection of your data and image transfers by complying to the Z42-013 standard and applying data encryption
• Optimized archiving: Easy, fast and secure viewing of pensioner files from all decentralized branches
• Flexible: b-Wize's flexible product architecture means the initial application is scaleable, with the capability of handling all incoming mail and exporting the resulting information to any CRM or ERP application.
• Fast: The technologies (ICR and OCR engines, full-text recognition, bar codes, image filtering) are recognized as providing the fastest processing and the highest levels of recognition on the market today.

Elimination of unnecessary tasks

Re-insourcing and automation of document processing enables numerous unnecessary tasks to be eliminated:

• Manual entry of documents
• Outsourcing and its costs in terms of supplier relationship management
• Duplication of documents for distribution to different departments
• Paper handling for the purpose of document storage

Productivity gains in processing incoming mail

The high productivity gains – from 300 to 500% – generated by b-Wize PENSION FUNDS are linked to:

• Reduction of sorting, indexing and input costs
• Accuracy of the data read
• Simplified document searches
• No more risk of losing documents
• Information flows more smoothly
• Secure transfer of documents to recipients

Better follow-up of contributor and pensioner files

b-Wize PENSION FUNDS is a source of qualitative gains, linked to member relationship management in particular:

• Information exchange between the different agencies facilitated
• Member or pensioner files updated in real-time due to scanning of incoming correspondence
• Integrity of documents guaranteed through legal electronic archiving

White papers

  The Automated Mailroom [PDF 116KB]

 Automated Invoice Processing [PDF 146KB]

Other related Products and Services

FileStore Document Management Solution

FileStore can automatically archive your scanned invoices thereby eliminating the need to store paper copies of documents for the legal requirement of 7 years or more. FileStore can also route invoices, applications, orders and other document related information automatically between departments for approval thereby speeding up and tightly controlling internal business workflow.

FileStore ERM

FileStore ERM automatically captures EDI and other electronically submitted/created information including statements, invoice runs, reports and form printed letters and then compresses and archives them within the FileStore server.

Outsource Invoice Processing

If you do not wish to implement in house systems using b-Wize or BasWare to process your invoices and/or purchase orders then DCS can handle this as a fully outsourced service using these solutions via web browsers.

This can be implemented as a long term trial or as an immediate cost saving solution in order to deliver benefits without any capital expenditure.