b-Wize MONEY for Money Processing

b-Wize MONEY automates the processing of payment methods and associated documents. b-Wize MONEY offers one simple tool for managing your cheques, payment slips, deposit forms, purchase orders and reply coupons. The application guarantees extremely short processing times and complete reliability of the extracted information. Its use will rapidly increase cash flow, reducing return on investment to a few months.

• Productivity gains
  With b-Wize MONEY, the enterprise replaces manual entry with automatic extraction of information from cheques and associated documents (purchase orders, slips, etc.). Human intervention is reduced to a minimum, which enables redeployment of personnel to tasks with greater added value: customer relationship management, follow-up of complex cases requiring special expertise, etc. The data retrieved from the documents is automatically transferred to the company's accounting software.
  
• Improve cash flow
  Increasing processing productivity does not only mean handling the same volume of documents faster. Productivity gains enable faster deposits and avoid accumulated delays in processing. This in turn means: reduced trade receivables, which rapidly increases the company's cash flow.
  
• Develop Customer Relations
  Cheques and statements are scanned as soon as they are received. This means they are rapidly accessible to all authorized operators in image format. Information flows more smoothly and customer relations follow-up is simplified. The b-Wize MONEY administration tools mean that customers can be informed at all times of the date a cheque sent was received, the invoice to which payment corresponds, the scheduled paying in date, etc.

How does b-Wize MONEY work?

• Automated document learning technology
  b-Wize MONEY uses automated document learning technology to generate a template database without the need to enter settings manually. Cheques, payment or deposit slips, and purchase orders can be scanned in the same production workflow. This eliminates sorting documents before scanning them.
  
• Automatic reading of payment methods
  Operators can indicate what information should be extracted from each document using templates. Cheque fields include the CMC7 strip and other key information. For deposit forms, the main fields are the account number, account number, etc. In production, b-Wize MONEY associates the corresponding template to each document and automatically extracts the required data.
  
• Exception management
  For unusual document types, the software also uses full-text analysis to locate the relevant information based on keyword search and dynamic tables.
  
• Slip/cheque consistency test
  b-Wize MONEY retrieves information about the payment document and the associated slip and verifies that the data is consistent on both documents. When in doubt, the software notifies the operator who will validate or correct the information provided by the software.
  
• Connectors and XML files
  The data extracted by b-Wize MONEY is sent to the information system, accounting software or the company's ERP system, in the selected format (XML, text, csv, etc.). Document images can be archived (in color or black and white) and exported to a third-party EDM system or workflow.

Technical characteristics of b-Wize MONEY

• Manages payment methods and all related documents in the same workflow
• Automatically creates over 30,000 document templates per hour
• Scans over 5,000 documents per hour, using any type of scanner
• Extracts information from over 3,000 documents per hour
• Validation time of only 2 seconds per document, due to the software's exceptional intuitiveness
• Character recognition rate of over 99% for typed documents and greater than 98% for handwritten documents.
• Cheque CMC7 strip recognition rate greater than 99.5%
• Zero error rate

White papers

  The Automated Mailroom [PDF 116KB]

 Automated Invoice Processing [PDF 146KB]

Other related Products and Services

FileStore Document Management Solution

FileStore can automatically archive your scanned invoices thereby eliminating the need to store paper copies of documents for the legal requirement of 7 years or more. FileStore can also route invoices, applications, orders and other document related information automatically between departments for approval thereby speeding up and tightly controlling internal business workflow.

FileStore ERM

FileStore ERM automatically captures EDI and other electronically submitted/created information including statements, invoice runs, reports and form printed letters and then compresses and archives them within the FileStore server.

Outsource Invoice Processing

If you do not wish to implement in house systems using b-Wize or BasWare to process your invoices and/or purchase orders then DCS can handle this as a fully outsourced service using these solutions via web browsers.

This can be implemented as a long term trial or as an immediate cost saving solution in order to deliver benefits without any capital expenditure.