b-Wize MAIL for Mail Room Processing

Mailroom processing.
b-Wize MAIL reads-in, indexes and distributes all the company's incoming mail in image format. The software is based on a world-exclusive set of technologies that enable automatic handling of a heterogeneous flow of several thousand documents, including unstructured and handwritten documents. With b-Wize MAIL, your mail department becomes a factor in company competitiveness in itself.

• Streamline information flow in your company
  b-Wize MAIL reads-in all your company's incoming mail using any scanner and without prior sorting. Documents are distributed in image format, which makes them more rapidly available to recipients. b-Wize MAIL is a multiple-site concept which eliminates the need for flows of internal mail, which can result in erroneous or unsuitable routing. The advanced automation provided by b-Wize MAIL greatly decreases administrative burdens.
  
• Reduce the costs of your mail department
  Mail department costs include, other than the cost of personnel carrying out distribution, costs linked to re-routing, loss and deterioration of documents. b-Wize MAIL, by reducing these items, transforms the mail department into a major competitiveness factor for the company.
  
• Ensure data traceability
  b-Wize MAIL automatically indexes the heterogeneous flow of paper and electronic documents. Even when archived, mail remains easily accessible to all authorized users. Data automatically extracted from scanned documents enhances the company databases. Service platforms inform the client instantly about his/her files – no more lost time asking managers. Tracking lets the client know the date, the location and the author of the document during each step of document processing. b-Wize MAIL reads-in the incoming flow of company mail, improving the circulation of documents and making information immediately available. Regardless of where documents are physically received, the entire organization can access the images produced and distributed by b-Wize MAIL in record time. Immediate access to all documents ends tedious archive searches.

How does b-Wize MAIL work?

• Fast automation
  b-Wize MAIL implements new technologies developed over the past three years with specialized image processing laboratories. b-Wize MAIL is revolutionary software capable of indexing more than 3,000 documents per hour with an automation rate greater than 95%.
  
• Customize management rules
  The administrator specifies, for each template, the management rules to apply: Direct transfer of invoices and payments to accounting, sending contracts to the legal department, etc.
  
  
• Thin client architecture and connectors
  Built on a three-tiered thin client and XML technology architecture, b-Wize MAIL includes a set of connectors that allow direct integration with most ERP, EDM and workflow systems on the market.
  
• Managing recurring mail
  On installation, the b-Wize MAIL software analyzes the heterogeneous flow of mail the company usually receives. It automatically builds a database of templates that, during production, enable it to instantly identify scanned documents.
  
• Processing unusual document types
  For unstructured and non recurring mail, b-Wize MAIL uses an additional full-text method, based on the use of keywords and dynamic tables.

Technical characteristics of b-Wize MAIL

• Automatically creates over 30,000 document templates per hour
• Scans over 5,000 pieces of mail per hour, using any type of scanner
• Extracts information from over 3,000 pieces of mail per hour
• Validation time of only 2 seconds per document, due to the software's exceptional intuitiveness
• Character recognition rate of over 99% for typed documents and greater than 98% for handwritten documents.
• Zero error rate

White papers

  The Automated Mailroom [PDF 116KB]

 Automated Invoice Processing [PDF 146KB]

Other related Products and Services

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FileStore ERM

FileStore ERM automatically captures EDI and other electronically submitted/created information including statements, invoice runs, reports and form printed letters and then compresses and archives them within the FileStore server.

Outsource Invoice Processing

If you do not wish to implement in house systems using b-Wize or BasWare to process your invoices and/or purchase orders then DCS can handle this as a fully outsourced service using these solutions via web browsers.

This can be implemented as a long term trial or as an immediate cost saving solution in order to deliver benefits without any capital expenditure.