b-Wize INVOICE for Invoice Processing

b-Wize INVOICE is a complete invoice processing chain that combines scanning of documents, extraction of information and automatic loading to the accounting system. The invoice processing software is based on a world-exclusive combination of leading-edge technologies that guarantees both unrivalled processing speed and total quality of extracted information.

• Increase productivity of finance departments
  97% of invoices are paper documents that require long and costly processing in several stages: Preparation, input, validation, archiving… Since invoices are scanned as soon as they are received, b-Wize INVOICE makes them available faster to employees and facilitates information flow in the company. b-Wize INVOICE replaces manual entry with automatic data extraction, thus considerably speeding up invoice processing. Some employees can thus be allocated to tasks that create more value for the company: managing special cases, negotiation with suppliers, etc.
  
• Optimize accounting management
  Pertinent financial and accounting management can only be achieved if up-to-date and reliable information is available. b-Wize INVOICE avoids errors due to manual entry and guarantees the quality of the extracted data due to its robust technologies. The b-Wize INVOICE software administration tools ensure invoices are tracked during each processing step. At the end of the processing chain, b-Wize INVOICE automatically loads the accounting system, ERP system and the various enterprise databases using the accounting information from the invoices. Supplier accounting is thus updated in real-time.

How does b-Wize INVOICE work?

• Automatic knowledge base
  During installation, the b-Wize INVOICE software analyzes the heterogeneous company invoice flow. It automatically builds a knowledge database which, during production, enables it to immediately identify scanned invoices.
  
• Invoice header and footer
  During production, images from scanned documents are automatically compared with the template database created by the software. The software extracts all useful information from each invoice it identifies. When in doubt, the software notifies the operator who will validate or correct the information provided by the software.
  
• Reading of tables and item rows
  Reading of item rows is an important function for companies that want to load their ERP or accounting software. Modeling of the types of tables to be read and an entry mask enable automatic extraction of invoice data and handling of invoice exceptions.
  
• Connectors and XML files
  The data extracted by b-Wize INVOICE is sent to the information system, accounting software or the company's ERP system, after the output file format has been selected (XML, ASCII, etc.). Invoice images can be archived (in color or black and white) and exported to a third-party EDM system or workflow. Systems supported include SAP, Oracle Financials, MS SQL, Sun Accounts, Sage and over 130 other systems. Please phone us for compatibility.
  

SAP certification

The b-Wize INVOICE product is certified for a SAP R/3 4.6c platform. The solution is compatible with the existing 4.6d and 4.7 Enterprise Release versions, and has been confirmed compatible with the next two versions to be released.

b-Wize INVOICE can thus scan a supplier invoice, extract the header, footer and item row information and then send this data to a SAP server. The server verifies the key invoice data, such as the order number (PO_NUMBER), the supplier code (COMP_CODE), etc., before accepting it and setting it to the "PARKED" position. Depending on the SAP server settings, the invoice is then either automatically set to the next status, "POSTED", or is first validated by an accountant. The interface also handles return messages from the SAP server, in order to provide feedback to users.

Technical characteristics of b-Wize INVOICE

• Automatically creates over 30,000 document templates per hour
• Scans over 5,000 invoices per hour, using any type of scanner
• Extracts information from over 3,000 invoices per hour
• Validation time of only 2 seconds per document, due to the validation interface's exceptional intuitiveness
• Character recognition rate of over 99% for typed documents and greater than 98% for handwritten documents

Screen shots (click to enlarge)

Automatic sorting and matching
of invoices to supplier

Header and line item extraction

Easy validation of automatic index fields

User definable index fields and
OCR / ICR recognition

White papers

  The Automated Mailroom [PDF 116KB]

 Automated Invoice Processing [PDF 146KB]

Other related Products and Services

FileStore Document Management Solution

FileStore can automatically archive your scanned invoices thereby eliminating the need to store paper copies of documents for the legal requirement of 7 years or more. FileStore can also route invoices, applications, orders and other document related information automatically between departments for approval thereby speeding up and tightly controlling internal business workflow.

FileStore ERM

FileStore ERM automatically captures EDI and other electronically submitted/created information including statements, invoice runs, reports and form printed letters and then compresses and archives them within the FileStore server.

Outsource Invoice Processing

If you do not wish to implement in house systems using b-Wize or BasWare to process your invoices and/or purchase orders then DCS can handle this as a fully outsourced service using these solutions via web browsers.

This can be implemented as a long term trial or as an immediate cost saving solution in order to deliver benefits without any capital expenditure.